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Referrals & Admissions

Our admission team makes referrals and admission a seamless process for the patient and his/her family. Referral sources include case managers, physicians, insurance companies, and family members. We will meet with prospective patients, gather necessary medical data and secure medical acceptance from the physiatrists on staff.

In order to evaluate the appropriateness of a patient for rehab the following information must be obtained prior to admission:

  • Patient information including demographics, address and insurance
  • Medical history and physical
  • Current physician, nursing and case management notes
  • Physical, occupation and speech therapy evaluations with notes about the current treatment
  • Medication record
  • Lab reports
  • Radiology reports
  • Discharge disposition
  • Nursing notes - wound care

Prospective patients must also meet medical necessity and participation requirements.

Admissions FAQ

What is the medical necessity?

The patient’s condition must be medically complex, in that he or she requires the 24-hour availability of a physiatrist. The patient must also require a multi-disciplinary team approach which includes a physiatrist, rehab nurse, social worker, physical, occupational and/or speech therapist.

What is the participation requirement?

The patient must be able to actively participate in therapy for 3 hours per day, 5 days per week. The patient is expected to make significant functional improvements in a reasonable period of time. The average acute rehabilitation stay is 10-12 days. This average is unique to every patient with shorter or longer stays depending on the individual’s needs and progress.

Can I go to a skilled nursing facility after acute rehab?

Upon discharge, a patient in any acute rehab program is expected to return to home or another community setting such as an Assisted Living Facility, not to a skilled nursing facility. We will work with every patient and family to provide the necessary support needed for a safe discharge post-rehab.

How long does it take to be accepted?

After gathering all of the current medical and social data required for admission from your case manager, we can provide a decision regarding acceptance within one business day for all Medicare, Tricare and Kaiser Permanente patients. For private insurance plans, we submit pre-authorization requests. Once the pre-authorization has been given and the patient is deemed medically stable for transfer by the attending physician, we can admit the patient. This timeframe can vary widely from hours to days based on medical status and insurance response times.

The IRC's Patient & Family Resources

For more information about what to bring and treatment and visiting hours,

Contact Info
  • Internal Referrals
    Cheryl Mills, Admissions Coordinator: 703.558.6515

    External Referrals
    Amber Berry, Community Liaison: 703.200.5051
    Fax 703.558-5723
  • Address

    1701 N George Mason Dr. Suite 2-E
    Arlington, VA 22205

  • Parking C

    There is a daily parking fee payable upon exiting the garage.

    Patient/Visitor parking passes and multi-day passes may be purchased from the Hospital’s Cashier 8:00 am - 4:00 pm (M-F), located in the main lobby of the Hospital (Zone A, 1625 building).

    Senior Associates Program

  • Zone C, 2nd Floor

    After parking, cross the street to the Oncology Entrance on the ground level. Walk to the end of the hallway, turn right and follow the sings to the elevator. Upon exiting the elevator, take the first left into IRC.

    Campus Map

1701 N. George Mason Drive | Arlington, VA 22205-3698 | tel 703.558.5000
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