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COVID-19 Vaccine Scheduling

Virginia Hospital Center is following the Virginia Department of Health guidelines for COVID-19 vaccine distribution. At this time, we are only scheduling vaccinations for healthcare providers/physicians and staff and people over the age of 75.

We depend on the community to follow these protocols. If you do not meet the criteria, we ask you wait to schedule an appointment until the vaccine has wider availability. While we want everyone to be able to receive the vaccine, the phased distribution guidelines are designed to make sure that those who are most vulnerable to COVID-19 and our community’s essential workers are protected.

Scheduling Instructions

Appointments are required and must be scheduled online by following the instructions below. We are not able to accept walk-ins. 

To streamline the vaccination scheduling process, we recommend activating a MyVHC patient portal account if you do not currently have one. The scheduling process will provide you an opportunity to activate your account.

  • Confirm that you meet the criteria to receive a COVID-19 vaccine below, then select a date/time below for your COVID-19 Vaccine First Dose appointment. Please only schedule one appointment for yourself. If you need to schedule an appointment for someone else, please be sure to enter patient information for the person that is being scheduled, and not yourself. 
  • On the next screen, you will have two options:
    • If you have a MyVHC patient portal account, click “Log in and schedule it!”
    • If you do not have a MyVHC account, click “Schedule as a Guest”
  • After scheduling your appointment, you will receive an Appointment Confirmation email.
    • If you do not have a MyVHC account, on the Appointment Confirmation email please click on “Sign up for MyVHC”.
  • Up to seven days prior to your appointment, please log in to your  MyVHC account to complete “eCheck-In”.

IMPORTANT: To facilitate a fast check-in process, please complete these steps through to completing eCheck-In in MyVHC before arriving at your appointment.

We are scheduling appointments based on the supply of vaccines we are receiving. Due to high demand, our scheduling system may not be displaying any available appointments. Future appointments will open as we receive more vaccines. Please check back later.

Important Note to Medicare Patients 

Per Medicare guidelines, your vaccination must be billed to Medicare, not your Medicare Replacement or Advantage plan.  You must provide your Medicare Beneficiary Identifier (MBI) that you received from Medicare (CMS).  Here’s an example of an MBI: 1EG4-TE5-MK73.

What to expect at your appointment 

  • Please wear clothing that provides easy access to either left or right upper arm.
  • You must bring your ID, insurance card, and proof of employment at your healthcare practice. 
  • You must wear a mask and maintain 6 feet social distancing guidelines at all times.
  • You will be provided with a COVID-19 Vaccination Record Card indicating which vaccine manufacturer was used for your first dose vaccine.
  • You will be scheduled for your second dose of the vaccine using the same manufacturer as the first dose. Your appointment will be scheduled when you report for your first dose. The day of your second dose is determined by the manufacturer guidelines and it cannot be rescheduled.
  • Expect to remain on site for a minimum of 15 minutes after your vaccine to be monitored.